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Catch22 College: Privacy notice

Overhead close-up of a person reviewing a formal-looking document. They are holding a pen to make notes. A laptop is on the table in front of them. Overlaid is text that reads: "Policy Library".

What does this service do?

Catch22 College specialises in offering learning and training opportunities designed for you. If for whatever reason, you don’t want to stay in a traditional academic environment we provide our students with a different option – the opportunity to carry on your learning in a smaller, highly supportive environment where the focus is on providing learning and training options to help you gain the skills, qualifications and experiences needed to achieve your goals in life.

We will work with you to design a programme that fits with your interests and ambitions. As well as helping you to build their skills in English and maths, you can gain recognised qualifications in work-focused subjects, work experience and take part in other activities that will help you to build confidence to enter the world of work.

Unlike most other colleges, you can join us at any point during the year once you have completed your secondary education.

What information do we collect and why do we need it?

Catch22 College collects and processes a range of information about you, its students. Information is stored in secure locations including

  • Approved database i.e. PICS
  • Our IT system including emails and file store
  • Local filing cabinets

These can only be accessed by authorised personnel and on a need to know basis.

This includes:

  • Personal information (such as name, unique student number and address)
  • Characteristics also known as ‘Special Data’ (such as ethnicity, language, nationality and country of birth)
  • Attendance information (such as sessions attended, number of absences and absence reasons)
  • Additional categories of student information that we collect/hold and/or share include; assessment information, relevant medical information, special educational needs information and behavioural information.

What law allows us to do this?

We collect and use your information under section 537A of the Education Act 1996, and section 83 of the Children Act 1989.

We also comply with Article 6(1)(c) and Article 9(2)(b) of the General Data Protection Regulation (GDPR).

Why do we require your information?

We use your data:

  • to support student learning
  • to monitor and report on student progress
  • to provide appropriate pastoral and health care
  • to assess the quality of our services
  • to comply with the law regarding data sharing
  • to safeguard and promote the welfare of students
  • to fulfil our contractual and other legal obligations
  • to provide additional activities for students, for example, offsite projects and activities and educational visits
  • to protect and promote our interests and objectives – this includes fundraising
  • to promote the Catch22 College using student images on our website and prospectus

Most of this information is required in order for us to fulfil legal, regulatory or Catch22 College business reasons. Where we collect information from you on a purely voluntary basis to use for a specific purpose then we will ensure you know why and that we get your consent.

Where did we get your data from?

Whilst the majority of student information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain student information to us or if you have a choice in this.

We may acquire Personal Data in a number of ways including, without limitation, the following:

  • parents and / or carers of students may provide us with Personal Data about themselves or their family in correspondence, forms, documents, during discussions with staff, and through our website;
  • we may acquire Personal Data from third parties such as schools and colleges, local authorities (e.g. Social Workers, Youth Offending Team workers) or from public sources.

Who will we share your information with?

We routinely share your information with:

  • schools and other educational sites that the students attend prior to and after leaving us
  • schools or other educational establishments for the purpose of referral or examination centre provision
  • our local authority
  • Social Care, Police – in the event of an incident or where an appropriate
  • request is made in the event of an investigation or to prevent crime.
  • The Education and Skills Funding Agency (ESFA) on behalf of the Secretary of State for the Department of Education (DfE). To find out more please use the link below to read the full ESFA Privacy Notice.

How long will we hold on to your information for?

Our Data Retention Schedule stipulates the length of time for which your personal data will be stored; a copy of the policy can be obtained from Catch22 College and is also available on the Catch22 College website.

What happens if the information in the records is wrong?

You will need to be specific about why you think the information is wrong and what you think we should do to correct it. If you can prove the information is incorrect, we will change it. If we cannot amend your record in the way you would like, we will explain the reason for this. You will be able to see a copy of your amended record.

What rights do you have over the information that we hold on your behalf?

You have a number of rights over your data that we are required by law to uphold. You have the following rights:

  • the right to be informed – how we will use your information
  • the right of access – how to access information we hold about you
  • the right to rectification – request that information that is held about you and is inaccurate or incomplete be rectified
  • the right to erasure – requests that under special circumstance information held on you may be removed or deleted if applicable
  • the right to restrict processing –block or suppress processing of information about you
  • the right to data portability – obtain and re-use information held about you for your own purposes across different services if applicable
  • the right to object – in certain circumstance you can object to processing of information about you.
  • the right to withdraw consent – at any time where your information is being processed based on that consent.
  • the right to lodge a complaint with the Information Commissioners Office (ICO)

If you feel we have not processed your data correctly and in accordance with UKGDPR and the Data Protection Act 2018, you have the right to make a complaint to the Information Commissioners Office (body that regulates Data Protection).

Please visit https://ico.org.uk/ or call 0303 123 1113 in order to lodge a complaint with the regulator.


If you would like to discuss anything in this privacy notice, please contact: Data Protection Officer Catch22, on DPO@Catch-22.org.uk.

Last updated:

We may need to update this privacy notice periodically, so we recommend that you revisit this information from time to time. This version was last updated April 2019.